Minutes of Meeting of the Braille Authority of North America December 2, 1976 Sheraton-O’Hare Motor Hotel, Rosemont, Ill.

ATTENDANCE

Sponsor Representative American Association of Workers f/t Blind Harold G. Roberts American Council of the Blind Durward K. McDaniel American Foundation for the Blind Loyal E. Apple American Printing House for the Blind Dr. Carson Nolan

Ralph E. McCracken Association for Computing Machinery Robert A. J. Gildea Association for Education of the Visually Handicapped James E. Haralson Canadian National Institute for the Blind E. G. Brown

Darleen Bogart Clovernook Home and School for the Blind Martin F. Droege Library of Congress, DBPH Richard Evensen National Braille Association Babette M. Richman National Federation of the Blind Dr. Kenneth Jernigan

Ms. Anderson

The meeting was called to order by Mr. Roberts at 10:12 A.M. The minutes of the September 28, 1976 meeting were approved with the change of “Mrs. Bonnie Richman” to “Mrs. Bobbe Richman.”

REVIEW OF STATUS OF ORGANIZATIONAL MEMBERSHIP IN BANA

It was agreed that all sponsors will have voting status immediately upon their acceptance of sponsorship and that annual dues will become payable January 1, 1977.

Mr. Roberts reported that he had received formal acceptances from the Association for Computing Machinery, the Canadian National Institute for the Blind and the American Council of the Blind. This brings the total number of sponsors to eleven.

Dr. Jernigan moved that annual dues be set at $500. The motion passed unanimously. During the discussion of the motion it was agreed that the funds provided by such dues would probably prove adequate for the routine work of BANA. Should BANA wish to undertake specific projects, special funding would have to be sought. Both Mr. Evensen and Mr. Apple indicated that their respective organizations might be receptive to requests for funding of projects which they felt fell within the purposes of their organizations.

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REVIEW OF RELATIONSHIP BETWEEN BANA AND FLORIDA STATE UNIVERSITY WITH RESPECT TO U.S. OFFICE OF EDUCATION GRANT

Mr. Roberts gave a brief review of the grant and Miss Hooper’s progress to date. Technical advisory groups have been established for mathematics and science Braille, music Braille and computer Braille, and meetings scheduled for the first two in January and February, 1977 respectively. She has postponed establishing a group for textbook format Braille because the new Code is currently in press, and she felt that the work of such a committee should be deferred until some experience had been gained with the new Code and problems identified.

Miss Hooper is considering the establishment of an additional committee to consider the problem of making Grade 2 literary Braille more “computer compatible” as suggested during an AFB-sponsored workshop held in June in New York City.

Mr. McDaniel moved that the Chairman of BANA be authorized to appoint a subcommittee to prepare a memorandum of understanding of relations between FSU and BANA, which would be submitted to BANA for consideration as soon as feasible.

ELECTION OF OFFICERS The following officers were elected by acclamation:

Mr. Brown moved that Mr. Harold G. Roberts be Chairman of BANA; Mr. Evensen moved that Dr. Kenneth Jernigan serve as Vice Chairman; Mr. Evensen moved that Mrs. Irvin F. Richman serve as Secretary; Mr. Brown moved that Mr. Martin F. Droege serve as Treasurer.

Mr. Roberts will write Miss Hooper, the Secretary-Treasurer of the Braille Authority of the United States, to arrange the transfer of funds remaining in its treasury to BANA as soon as BANA has opened a bank account.

FUTURE EXPANSION OF MEMBERSHIP IN BANA

This portion of the meeting was conducted on an informal basis. The following points were made during the discussion:

1) There should be communication and an exchange of ideas with similar bodies worldwide including the Uniform Type Committee of Great Britain and the World Council for the Welfare of the Blind.

2) We should retain the name BANA and not necessarily confine ourselves to English Braille. We can limit our attention to problems submitted to us or initiated by us. Should problems in Spanish or French Braille be submitted, we would consult with those having appropriate knowledge.

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3) Until BANA has more fully organized itself no further invitations to become sponsors should be extended whether to other organizations in the U. S. or to organizations concerning themselves with Spanish or French braille.

Mr. Roberts then read a letter from Mr. Terry Small of New Zealand. Mr. Small pointed out that New Zealand is the only foreign country using English Braille, American Edition exclusively and asked that New Zealand be admitted to membership either as a full member or on an "affiliate" basis. After some discussion, it was decided that the Secretary would write Mr. Small acknowledging the receipt of his letter and advising him that we were in the process of organizing. When the organization of BANA had been completed, we would come to a decision on New Zealand's application for membership and inform Mr. Small.

ESTABLISHMENT OF COMMITTEES

Mr. Roberts then appointed Mr. McDaniel as Chairman and Mr. Evensen as member of the Bylaws Committee. They were charged with preparing a Statement of Purpose, Articles of incorporation and Bylaws.

Mr. Roberts appointed a committee to serve as liaison between BANA and the Florida State University Braille Project. He will serve as Chairman. The members are Mr. McDaniel and either Dr. Nolan or Mr. McCracken. The Committee will arrange to meet at FSU to discuss relations between BANA and the FSU project with Miss Hooper and Dr. Gideon Jones.

FUTURE MEETING The next meeting of BANA will take place in Chicago in March or April, 1977.

There being no further business, the meeting was adjourned at 12:10 P.M.

Respectfully submitted,

Mrs. Irvin F. Richman, Secretary

BRAILLE AUTHORITY OF NORTH AMERICA

Harold G. Roberts (Chairman)

American Association of Workers f/t Blind c/o Helen Keller International, Incorporated

22 West 17th Street New York, New York 10011

Dr. Kenneth Jernigan (Vice Chairman) National Federation of the Blind Randolph Hotel Bldg.

Des Moines, Iowa 50309

Mrs. Irvin F. Richman (Secretary) National Braille Association

9555 Central Park Avenue Evanston, Illinois 60203

Martin F. Droege (Treasurer) Clovernook Home and School f/t Blind 7000 Hamilton Avenue

Cincinnati, Ohio 45231

Loyal E. Apple

American Foundation for the Blind 15 West 16th Street

New York, New York, 10011

Mr. E. G. Brown

Canadian National Institute f/t Blind 1929 Bayview Avenue

Toronto, Ontario M4G 3EB

Canada

Richard Evensen

Division for the Blind & Physically Handicapped

U.S. Library of Congress 1291 Taylor Street, NW Washington, DC 20542

Robert A. J. Gildea

Association for Computing Machinery Mitre Corporation

P. O. Box 208

Bedford, Mass, 01730

James E. Haralson

Association for Education of the Visually Handicapped

8072 Dartmouth Road

Indianapolis, Indiana 46260

Durward K. McDaniel

American Council of the Blind 818 18th Street, NW, Suite 700 Washington, DC 20006

Dr. Carson Nolan

American Printing House f/t Blind 1839 Frankfort Avenue Louisville, Kentucky 40206

BRAILLE MEETING

Tuesday. September 28", 1976 Hotel Burlington. Washington. D. C.

AGENDA

Welcome and Introduction of Participants Background Statement and Purpose of Meeting Review and Discussion of Proposed Restructured Braille Authority

Future Plans

Minutes of Meeting on the Braille Authority

September 18, 1976 Burlington Hotel, Washington, D.C.

Attendance: American Association of Workers for the Blind Harold G. Roberts American Council of the Blind Durward McDaniel American Foundation for the Blind Loyal E. Apple American Printing House f/t Blind Dr. Carson Nolan Association for Computing Machinery Robert A. J. Gildea Association for Education of the Visually

Handicapped Mary K. Bauman Canadian National Institute for the Blind E. G. Brown Clovernook Home and School f/t Blind Martin F. Droege Library of Congress Kurt Cylke

Richard Evensen

National Braille Association Mrs. Bonnie Richman National Federation of the Blind Dr. Kenneth Jernigan

Mrs. Anderson (Mr. Terry Small, New Zealand Foundation for the Blind attended as an observer)

The meeting was called to order at 9:15 A.M. and the participants were welcomed by Mr. Roberts who expressed his appreciation to the participants for their interest. He explained that although the Canadian Council of the Blind and the Blinded Veterans Association were unable to be represented, they indicated their interest.

Mr. Roberts then gave a brief background statement describing the developments which led to the decision of the current three sponsoring organizations, namely AAWB, AEVH and NBA, authorizing a restructuring of the current Braille Authority and an enlargement of the number of sponsoring groups. The following points were stressed.

A. The proposed change was initiated by the Braille Authority and its National Advisory Council which established and Ad Hoc Committee to study the existing structure and method of financing.

B. The three sponsoring agencies have formally accepted the basic recommendations of the ad hoc committee because they believe they could lead, if accepted, to a strengthening of the mechanism for the development of new Braille codes and the adoption of changes in existing codes which would result from increased financing and greater responsiveness to the needs of Braille

producers and readers. The structure proposed by the ad hoc committee was modified by the current sponsors in order to achieve greater administrative efficiency.

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The participants then engaged in a lively discussion which resulted in clarification of the following points:

a) The terms of office of the current members of the National Advisory Council and the Braille Authority have been extended by the three sponsoring Associations until such time as the proposed new structure is legally established.

b) There are no conditions to the resolution adopted by the three sponsoring associations inviting increased sponsorship of the Braille Authority. Each new sponsor will be entitled to designate one representative to serve on the proposed Braille Authority of North America and each sponsor will have one vote.

c) Although the current three sponsors have jointly proposed a revised structure, the new Braille Authority of North America will be completely free to alter this proposal in any way they deem necessary.

d) With respect to future financing, the existing plan in which each sponsoring organization provides $500 per annum will be continued until such time as the new Braille Authority authorizes a change in light of future budgetary needs. (Since the current sponsors have made their annual payment for calendar 1976, the next payment will be due on January 1, 1977.)

The representatives of the following organizations indicated their willingness to become sponsors of the new Braille Authority of North America: American Association of Workers for the Blind, American Foundation for the Blind, American Printing House for the Blind, Association for Education of the Visually handicapped, Clovernook Home and School for the Blind, U. S. Library of Congress, National Braille Association, and the National Federation of the Blind.

The following representatives indicated their need to consult with their respective organizations before making a formal commitment: American Council of the Blind, Association for Computing Machinery, and the Canadian National Institute for the Blind.

A deadline of November 15, 1976 was agreed to for providing Mr. Roberts with a written acceptance of the invitation to become sponsors of the Braille Authority of North America (BANA).

It was further agreed that an organizing meeting of BANA will be held on Thursday, December 2, 1976 in Chicago, Illinois. Mrs. Richman and Dr. Jernigan will cooperate in soliciting the most advantageous hotel in which to meet, either in downtown Chicago or at the airport depending on costs and availability of a meeting room. After this selection is made, Mr. Roberts, who agreed to continue as temporary chairman, will send out a formal notice of the meeting together with a tentative agenda.

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After the participants were warmly thanked for their interest and cooperation, the meeting was adjourned at 11:45 A.M.

Respectfully Submitted,

Harold G. Roberts

PROPOSED AGENDA

Braille Authority of North America Thursday, December 1, 1976

I. Approval of minutes of September 28, 1976 meeting.

II. Review of status of organizational membership in BANA

III. Future expansion of membership in BANA

IV. Election of officers

V. Establishment of Committees: a) Budget and Finance Committee b) Technical Committee

VI. Review of relationship between BANA and Florida State University with respect to U.S. Office of Education Grant.

VII. Future meeting.